Disciplinary procedure

Purpose
This Disciplinary Procedures purpose is to provide a uniform approach for the football club to deal with any on or off the field behaviour by any:

This procedure will be published and be issued to existing club Members/Players and included in all new welcome packs so that all Players, Officials, Parents and Supporters are fully aware of its contents prior to its agreed inception into the Football Clubs rules.

Disciplinary Guidelines

Formal On The Field Caution or Dismissal
Within three days of the incident the Team Manager will complete a written report on the incident. He/she will report on the incident as he/she has seen it and may refer to statements from others who have attended the game and are stakeholders in the Football Club. Any statements taken and included in the report must be able to be corroborated and the committee may wish to interview the statement maker during the course of this procedure. The report must contain the Managers conclusion and recommendation. It is the Managers responsibility to circulate this report to all committee members and call a Disciplinary Panel meeting. The panel will be made up of 3 individuals, including a designated chairman selected on the basis of impartiality. Any person who is a parent or relation of the charged individual, or any member of the coaching staff is exempt for sitting on the panel. It is the duty of the Chairman, Secretary, and Treasurer to appoint this panel and the panels chairman.

The actions and/or penalties that the Disciplinary Panel may levy will be:

The Disciplinary Panel Chairman must notify the penalty to the Player, Official, Parent or Supporter in writing, within seven days of the hearing.

This procedure is not limited to only Players, any Official, Parent or Supporter may be subject to this procedure if cautioned by a match official. The Team Manager will retain the responsibilities as stated above for offences caused by non-playing club stakeholders.

Off The Field Actions Causing Gross Offence to Any Club Stakeholder
The person making the complaint must do so to the appropriate Team Manager within seven days of the incident and in writing.

Within three days of the receiving the complaint the Team Manager will investigate and complete a written report on the incident. He/she will report on the incident as he/she has seen it and may refer to statements from others who have attended the game and are stakeholders in the Football Club. Any statements taken and included in the report must be able to be corroborated and the committee may wish to interview the statement maker during the course of this procedure. The report must contain the Managers conclusion and recommendation. It is the Managers responsibility to circulate this report to all committee members and call a Disciplinary Panel meeting. A referees report shall also be made available to the panel.

The actions and/or penalties that the Disciplinary Panel may levy will be:

The Disciplinary Panel Chairman must notify the penalty to the Player, Official, Parent or Supporter in writing, within 7 days of the hearing.

Violent Acts Either Actual or Threatened
If the Violent Act is on or around the field of play, whether in a match or training situation then the procedure outlined in Formal On The Field Caution or Dismissal must be followed. If outside of this arena then the Off The Field Actions Causing Gross Offence to Any Club Stakeholder procedure should be followed.

The actions and/or penalties that the Disciplinary Panel may levy will be:

It is the responsibility of the club secretary to make the report and findings of the Disciplinary Panel available to Surrey F.A. His correspondence should outline the steps the club is taking and the penalties that are being imposed. It is the Disciplinary Panels chairman’s responsibility to make these findings available to the club secretary.

Appeals Procedure
To ensure that the Football Club maintain a fair, balanced and reasonable position in all disciplinary matters we have concluded that any disciplinary penalty imposed will be open to an appeal hearing.

The appeal must be made in writing to the Disciplinary Panel Chairman within fourteen days of the date of the penalty letter being received. The Disciplinary Panel Chairman will notify the Appeals Panel Chairman of the request and the Appeals Panel Chairman will notify the person making the appeal of the time, date & venue for the hearing. The hearing must be heard by the Appeals Panel. The Appeals Panel will be made up of people not part of the original Disciplinary Panel.

The conclusions reached by the Appeals Panel are final and binding and will be notified to all, including the Disciplinary Panel within seven days of the hearing.

CODE OF CONDUCT